Zoho Notebook – Review 2021

Zoho Notebook is a free note taking app Zoho Corp, A company that specializes in low-cost, cloud-based software. Notebooks have steadily improved over the years and now sync your notes across all major platforms and the web. It comes with a web clipper, document scanning in the mobile app, support for file attachments, the ability to record audio notes, password protection options on personal notes, and more. Collaboration and sharing options enable you to give people the ability to read only or to co-edit notes. This is a good, free option, but it can offer better organization features; The structure of Notebook and Note is logically higher than other services.

If you used Microsoft OneNote or Evernote, the winner of our two Editors’ Choice for demonetisation, you may incorrectly assume that all note-taking apps are equally powerful. Some apps, such as Notion, emphasize tracking and management functions as well as storing and organizing notes. Others, such as Google Keep, help you quickly show an idea when it comes to your idea. Then, there are applications designed to support sketching and handwriting on the tablet – penultimate and notability come to mind.

How much does a Zoho notebook cost?

The Zoho notebook is completely free to use. Except for uploaded files, there are no in-app purchases, no service limits, and no storage limits. You can make as many notes as you want, although there is a total 5GB limit for the file card. These are notes that have uploaded attachments, such as word processing files, PDFs, and spreadsheets. cause? Those files are automatically stored in Zoho Docs, and free account holders get 5GB there. Docs also has a limit of 1GB per file. To increase the total storage to 100GB you can pay $ 5 per month and increase the file limit to 5GB.

The notebook is available on all major platforms: Android and iOS mobile devices, MacOS, Windows, Linux and Web. Web Clipper is available for Chrome, Edge, Firefox and Safari.

Syncing is through the Joho cloud. Notes you create and save in a notebook are encrypted in transit and comfortably, meaning that no one but you can view and access your notes unless you allow one. You can also provide a password to protect any note.

Zoho notebook display

How to Compare Zoho Notebook Prices?

With the Zoho notebook, you offer nothing and get almost everything that it has to offer. The only limit on storage for uploaded files is the cap.

Evernote, which was once a generous plan, now gives you very little unless you pay $ 69.99 per year for a premium account. There is also an Evernote business account which costs $ 14.99 per person per month. While this is not the most outrageous price you can pay for a note-taking app – the cost of Notion’s enterprise plan is $ 25 per month per person – it’s significantly higher.

Microsoft OneNote is free to use, and there are almost no limitations on the free account, although if you pay for a Microsoft 365 account, you will get slightly higher, which starts at $ 5 per month. OneNote uses OneDrive for storage, just as the Zoho notebook uses the Zoho Cloud. OneNote’s free users get 5GB to get started. Paying Microsoft 365 members receive 1TB of space and full-featured Office apps, such as Word and Excel. You get a lot of bang for your buck.

Joplin is another competitor to the Zoho notebook, and is both free and open source. With Joplin, you have to bring your own storage. It works well with Dropbox, OneDrive and some other services. If you pay anything to use Joplin, it will be one of those cloud storage providers.

Getting Started with Zoho Notebook

If you already have a Zoho account, you can start using the notebook directly. Otherwise, sign up using an email address and password, or authenticate with a Google, Microsoft, or LinkedIn account.

After this, the app gives you a quick tour. Your notebooks look like small books with cover images. There are what are called notes cards, and there are six types: text, checklist, audio, photo, sketch, and file. You also learn here that you can organize cards into groups.

From there, you jump right into the app where a blank sample notebook awaits you.

Zoho Notebook Note Stacks

Layout and interface

An important difference for anyone coming from Evernote is how the Zoho notebook handles ideas. Book and card performance is a constant. On the other hand, in Evernote, you can always see a list view of your notebook, and you can customize your notes view by choosing several options. The mobile app has a list view for cards (but not notebooks), but even it looks more like a bunch of horizontal and rectangular cards than a list.

As a result of the booklet and card layout in the Zoho notebook, you don’t see that much at once. You can sort your notebooks and notes alphabetically or when they are last updated or according to other criteria, but you cannot change their display otherwise. Anyone coming from Evernote, and especially those with more than a few dozen notebooks, will likely find this performance extremely limited. In testing, it was unbearable to have more than 70 notebooks. Everything I needed after searching was still weak, as I condensed the collection into about 35 notebooks.

Note in zoho notebook

Keep your notes – known as cards – with your thoughts, scribblings, voice memos, photos, documents, and whatever you want to save to your account. Rich text formatting tools allow you to style your text to some extent, but not heavily. Options have fallen slightly. Notes may contain background colors, tags, reminders (both date and time), geolocation data, and other auto-generated metadata such as date creat and date updates.

Within a notebook, notes can occur together in groups. You can create these small notes by grouping them or choosing on supported devices, dragging the notes on top of each other.

Zoho Notebook keeps the history of your note version and can return any previous copy whenever you want. Not all note-taking apps offer this capability. Unless you have a premium or business account, Evernote prevents your version history from coming in, and even the free Joplin limits your note history to 750 days (it’s only 90 days by default is).

If you are thinking about storing sensitive information, the ability to lock individual notes with a password can give you peace of mind. When you lock your notes, you only set a password, and it is the same in all your locked notes. Preview images of any note appear blurred, so someone looking over your shoulder may not even get a glimpse of what’s in it.

Using the Zoho notebook mobile app, you can scan documents, convert physical pieces of paper to PDF. You can upload image files whether they are pictures or text. Zoho notebooks do not have optical character recognition (OCR), which makes any text in those types of files discoverable. Microsoft OneNote, Google Keep, and Evernote Premium and Business all include OCR for search.

Zoho Notebook Mobile

Core features

Zoho has a voice assistant similar to Siri and Cortana, called Jia. In using a Zoho notebook, you can check out Xia from time to time with a suggestion, such as which notebook to insert a new note. During its testing period, I only encountered Xia twice, and it shut down the screen too fast for me to use it.

Another basic feature is the smart card. The smart card automatically formats the contents of the card to be well designed. For example, if you save a recipe from a supported website or an article from a supported publication, Zoho styles the notebook title, adds pictures, and looks like a thoughtfully created page. If you save a video from YouTube or Vimeo, it puts the video in a distraction-free view in the note. In testing this feature, I had a hard time triggering it. There are no clear instructions on how auto-formatting works. After some trial and error, I learned that you have to use the Web Clipper and select the bookmark.

The Web Clipper works quite well, although some options may be obvious. What is included when clipping the focused area? The answer is that a green outline appears on the screen that detects auto blocks, single rows of text, images, and other page elements as you hover over them, and you select one and Let him click. The only way is to press the escape key.

Zoho Notebook has a tool for importing content from Evernote. This is a big win for anyone else who wants to skip Evernote for another app. Other applications that have usable devices are Noyon and Joplin. Noyan’s tool is one of the best we’ve seen and Joplin is also very good, but it requires a lot of button-pressing to get all your notebooks from one app and into another.

When we tested moving Evernote content to another note-taking app, it failed to use the Zoho notebook in the desktop app, but went smoothly through the mobile app. From the Android app, we provided access to an Evernote account and then the importer let its course run, transferring a few thousand notes and about 70 notebooks. The next day, all notebooks and notes were loaded into the Joho notebook. Most of the notes crossed the intact data. In some examples, we had to clear the formatting, but most of the notes came through. When you use this process, you lose the Evernote notebook stack because the Zoho notebook has nothing in common, which means that your notebook organization and order will be completely different.

Whether the Zoho notebook is a good replacement for Evernote depends on how many notes and notebooks you have as well as how you have organized them and how important it is to preserve that order.

Zoho Notebook Sharing

Sharing and collaborating

There are a few ways you can share notes and collaborate with others in a Zoho notebook. One way is to allow people in your organization to access a note, which may be read-only or with enabled editing. Look for an icon at the bottom of any note that shows a head and a plus sign. A panel appears where you type in the name or email address of the people in your network with whom you want to share the note. If you give people editing access, you will not see their changes on the note in real-time if you both open it, but you will see a prompt to refresh your page if the Zoho notebook detects that someone else Has changed

Another way is to share notes by email. This option puts the contents of the note right into the email. So instead of getting a note or a copy of the note in your Zoho notebook, the recipient will only receive a copy of the contents as they currently stand. If you ever change it, they won’t get new versions of the note.

Third, you can share a note via public link. With this method, you generate a link to an individual note, yet choose what you choose, and whoever goes to the URL will see the contents of the note. If you change the note and someone goes to the URL, they will only see the most recent copy of the note.

Fourth and lastly, you can copy a note to Joho Writer, if you use that app, and collaborate with your colleagues there. Some of the advantages of going to Joho Writer are that it has built-in chat tools for quick communication with colleagues.

Zoho notebook xia

A notable application with room for development

Anyone not deeply invested in a note-taking app in the past will find a lot to like in a Zoho notebook, but those who already have expectations from a competing app may have a hard time getting into it. .

The Zoho notebook has a large range of features, including collaboration and sharing options, a web clipper, tags, audio memos, and document-scanning capabilities. This can give you more ways to view and organize your notes, such as a list view or a way to insert a notebook into folders (called Evernote Stacks). The web clipper may be more intuitive and the device importing Evernote may also have more options. In other words, it is a very good app, but has room for growth.

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